“Master your strengths, outsource your weaknesses.” – Ryan Khan, Founder of the Hired Group

Sure, your employees can get the job done.  That’s well and good.

Somehow, you can’t help but wonder if the job could be done with better results.

Maybe it’s time to consider outsourcing.

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Outsourcing is a business strategy or business practice where business owners’ contract outside resources (virtual assistants or a remote team) to perform tasks, assume key functions, implement activities or provide specialized services that cannot be done well or not at all by anyone in the company.

What drives business owners to start outsourcing?  

  1. Outsourcing reduces and controls operating costs. – Hiring additional regular employees increases operating expenses.  Outsourcing virtual assistants costs less because their fees and terms of contract are fixed.  There is no need to spend for annual salaries and benefits, a 401k retirement plan, or office resources that regular employees are entitled to.
  2. Improve company focus. – Outsourcing a remote team dedicated to handle a specific function or special project can improve efficiency and produce better output based on specific company objectives and plans. Employees handling too many tasks (daily, multiple, special projects) for a prolonged period can be counterproductive.
  3. World-class talents are available 24/7.  A growing number of skilled and professional virtual assistants are available globally.  This is a growing community you can hire through an outsourcing provider. Time difference is not an issue.  There are highly skilled or special skills virtual assistant, who are available to handle the job, while business is closed for the night. It’s like operating 24 hours, without paying for overtime!
  4. Free internal resources for other purposes.  A virtual assistant can be hired to handle repetitive, daily but critical tasks that can free business owners to pursue new or grow the business.  Outsourcing a remote team can increase productivity and efficiency in operating the business. Its like getting the right person or team to do the job. It even allows regular employees to focus on the job that they were hired for in the first place, instead of assuming more responsibilities that they aren’t skilled or equipped to do.

What is more important though is how to outsource successfully:

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  1. Communicate your Company’s SMART (Specific, Measurable, Achievable, Relevant and Time-bound) Objectives, Vision and Plans.  Be clear and concise when disclosing these to your remote team. This is a jump off point when on-boarding your virtual assistants.  Being on the same page with your team ensures that the directives and expectations are clear as day.
  2. Leverage on Relationship Management.  Communicating regularly with your team builds relationships. Having open channels of communication and constant senior leadership support uplifts morale, encourages team work, motivates them and ensures your desired output. Developing a healthy working and personal relationship with your virtual assistants or your remote team makes them feel they are part of the company, even if they’ve never stepped into your office.
  3. Properly execute contract and terms of agreement.  Clear terms of agreement on assignments, scope of work, timelines, deliverables, fees, billing, timekeeping, billing, company policies, etc., when written and acknowledged by both parties eliminate potential misunderstanding or conflict.
  4. Hire the right outsourcing provider. An effective outsourcing provider works as your business partner and your personal Human Resource Department.  They can assist you in determining what kind of help you need, define job requirements, source and recommend your ideal virtual assistant or remote team.

Hop on a call with a trusted and reliable provider for all your outsourcing needs.

Find out through Great Work Online, where outsourcing is made simple.

A team you can trust. https://greatworkonline.com/

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